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Frequently Asked Questions about the 2014 Dues Installment Program

How Does the Payment Program Work?

Who is eligible for the program?

Who is not eligible for the program?

How do I enroll?

I am a reinstating member. Am I eligible for the program and how do I enroll?

I am a new graduate member. Am I eligible for the program and how do I enroll?

Do I need to certify a hardship to participate in the program?

Can I enroll my adjusted dues into the Dues Installment Program?

If I owe a balance from my 2013 membership dues, am I eligible in the 2014 program?

When may I enroll in the program?

How long will the program last?

How will I be billed for the installments?

When can I expect to be billed?

What happens if I am unable to renew on or before April 30?

Will enrollment in the plan adversely affect my membership?

What do I need to enroll in the program?

Is there a fee to enroll in the program?

How can I enroll?

May I pay by check instead of by credit card?

How can I update my credit card information?

My firm pays my dues. Can it enroll in the program on my behalf?

Can I opt out of the program later?

What will happen if my credit card is declined?

Can I cancel my membership if I enroll in the program?

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How Does the Payment Program Work?

New AIA members are eligible to participate in the 2014 Dues Installment Program. Enroll in the program during your application process, and pay your membership dues in up to six monthly installments. When enrolling in the Dues Installment Program, 2014 membership dues must be paid in full by June 30, 2014. (Program enrollment ends on April 30, 2014.)

Eligible renewing and new Architect, Associate, and International Associate and Allied (National only) memberships, without regard to hardship, may enroll online in the 2014 Dues Installment Program when renewing or joining online during October 2013 - April 30, 2014. Members must enroll in the Dues Installment Program at the time in which they renew or join. At the payment checkout process, an option will be available to select “Dues Installment Program.”

Reinstating memberships must enroll through a manual process. Submit the Dues Installment Program Authorization Form along with your manual application for membership.

Enroll Online

Please visit www.aia.org/join or www.aia.org/renew and you must enroll online.

Enroll Manually (Reinstating Members)

Reinstating Members must enroll through a manual process by completing a Dues Installment Program enrollment form and a membership application:

    Reinstating Members (check the former member box in the upper right corner and list your former member number).

Eligible members may enroll their memberships online during the enrollment period. Members may enroll their memberships up to the maximum number of installments that are available based on the enrollment date and a minimum of two installments. A cutoff enrollment is established. Members will not be able to enroll after the cutoff date.

Up to six installments, based on the day of enrollment, are available in the 2014 plan. You may enroll in the program up through April 30, 2014. April 30, 2014 is the last day to enroll. The first payment will be applied upon enrollment processing. Subsequent payments will be billed monthly on approximately the last business day of the month. The balance must be paid in full by June 30, 2014.

Based on enrollment date, available installments are as follows:

    • October 2013 – January 31, 2014: Up to six installments

    • February 1, 2014 – February 28, 2014: Up to five installments

    • March 1, 2014 – March 31, 2014: Up to four installments

    • April 1, 2014 – April 30, 2014: Up to three installments

To enroll in the Dues Installment Program, members must agree to the program’s terms and conditions and pay a $40.00 administrative fee to help cover the costs of administering the program. The administrative fee will be distributed in equal portions to the member’s monthly installment payments.

The first installment payment will be processed upon enrollment. Thereafter, the member’s credit or debit card will be automatically charged approximately the last business day of the month, according to the payment schedule. Members will receive an automated email confirmation of enrollment into the Dues Installment Program once they have enrolled into the program online (Reinstating and New Graduate Associate members will be enrolled manually). Once you’ve enrolled in the program, you will not be able to adjust the payment schedule.

You must enroll with a credit card with an expiration date later than June 30, 2014.

Who is eligible for the program?
You are eligible for the program:

    • You were an active member of the AIA in 2013

    • You have received a 2014 dues renewal invoice, including renewing Architect, Associate, International Associate, and Allied (Institute only) members.

    • Your renewing membership is currently lapsed due to non- payment of your 2013 dues. All 2013 outstanding balances must be paid in full in order to participate.

    • You are a reinstating member.

    • You are a new member

      o Includes if you are a New Graduate Associate member.

    Can I enroll my adjusted dues into the Dues Installment Program? Yes. Active renewing members may enroll into the program once their Dues Adjustment Waiver has been approved by the Secretary of the Institute.

According to the AIA Bylaws:

    Waiver and Deferral of Institute Dues Payments. The Secretary may waive or defer payment of National dues of any member for up to one year upon written presentation of satisfactory evidence of financial hardship, medical disability; sabbatical, family leave, unemployment or partial employment or such other hardship as may reasonably justify waiver or deferral. A minimum annual payment may be required in all cases to cover the costs of mailings. A waiver for any of the reasons stated above is annual and renewable upon written request for up to a total of three consecutive years.

You are not eligible to enroll in the program if:

    • You have outstanding dues payments.

    • You have outstanding payment plan dues payments.

    • Under the Continuing Education System (CES) Audit you have not completed your continuing education requirements.

    • Your membership is a State or Local Allied/Affiliate membership. State and/or Local Allied/Affiliate membership payments are not eligible for payment in the Dues Installment Program.

How do I enroll?

Visit www.aia.org/join or www.aia.org/renew and enroll online.

Reinstating Members and New Graduate Members must enroll through a manual process by completing a Dues Installment Program enrollment form and a membership application:

    Reinstating Members (download an Allied, Architect, Associate, or International Associate Membership application, check the “Former Member” box in the upper right hand corner, and provide your former member number).

I am a reinstating member. Am I eligible for the program and how do I enroll?

Yes. You must enroll through a manual process by completing an enrollment form. Reinstating members can contact Information Central at 1-800-242-3837, option 2 or memberservices@aia.org or download the membership application and payment program form online.

Both the membership application and the Dues Installment Program Enrollment Form must be submitted for processing:

For additional assistance, you can contact Information Central at 1-800-242-3837, option 2 or memberservices@aia.org .

I am a new graduate member. Am I eligible for the program? How do I enroll?

Yes. You may enroll into the Dues Installment Program online at www.aia.org/join.

Do I need to certify a hardship to participate in the program?

No. The Dues Installment Program is available for new and renewing members without regard to hardship.

If I owe a balance from my 2013 membership dues, am I eligible in 2014 program?
No. If you were enrolled in the 2013 payment plan program, you must complete the 2013 installment agreement before enrolling in 2014 payment plan.

When may I enroll in the program?
You may enroll in the 2014 Dues Installment Program online between October 2013-April 30, 2014.

    Based on enrollment date, available installments are as follows:

    October 2013 – January 31, 2014: Up to six installments

    February 1, 2014 - February 28, 2014: Up to five installments

    March 1, 2014 – March 31, 2014: Up to four installments

    April 1, 2014 – April 30, 2014: Up to three installments

How long will the program last?
The 2014 plan will last up to six months. The first payment will be applied upon processing of the agreement and you may enroll in the program up through April 30, 2014. The balance must be paid in full by June 30, 2014.

    Based on enrollment date, available installments are as follows:

    October 2013 – January 31, 2014: Up to six installments

    February 1, 2014 - February 29, 2014: Up to five installments

    March 1, 2014 – March 31, 2014: Up to four installments

    April 1, 2014 – April 30, 2014: Up to three installments

How will I be billed for the installments?
Your credit or debit card will be charged on approximately the last business day of the month. For example, the first installment payment will be debited upon enrollment, regardless of the month in which you enroll into the plan. (And so, the first payment date may differ, from the remaining scheduled installment schedule.) Thereafter, your credit or debit card will be charged on approximately the last business day of the month. You will receive an email confirmation of enrollment into the program.

Once you’ve enrolled in the program, you will not be able to adjust the payment schedule.

When can I expect to be billed?

2014 Dues Installment Program - Billing and Payment Schedule

Joining or Renewing and Enrolling in the Installment Program

(Enrollment Month)

Installments Available

First Payment

Remaining Payments will be Billed Approximately Last Business Day of the Month*

October 2013

6

Due upon enrollment in October

Nov 28, Dec 28, Jan 28, Feb 28, Mar 28

November 2013

6

Due upon enrollment in November

Dec 28, Jan 28, Feb 28, Mar 28, Apr 28

December 2013

6

Due upon enrollment in December

Jan 28, Feb 28, Mar 28, Apr 28, May 28

January 2014

6

Due upon enrollment in January

Feb 28, Mar 28, Apr 28, May 28, Jun 28

February 2014

5

Upon enrollment in February

Mar 28, Apr 28, May 28, Jun 28

March 2014

4

Due upon enrollment in March

Apr 28, May 28, Jun 28

April 2014

3

Due upon enrollment in April

May 28, Jun 28

    * Must enroll at the same time you join or renew. Will be charged on approximately the last business day of the month

What happens if I am unable to renew on or before March 31, 2014?
If you have not renewed your Institute membership by April 7, 2014, it will be lapsed and you will not receive membership benefits until either dues payment is made in full or you have enrolled in the program. You can enroll in the program up to April 30, 2014.

Will enrollment in the plan adversely affect my membership?
No, you will still remain an active member.

What do I need to enroll in the program?
Please visit www.aia.org/join or www.aia.org/renew and you must enroll online.

Reinstating members must enroll using a manual process. Reinstating members can contact Information Central at 1-800-242-3837, option 2 or memberservices@aia.org .

Both the membership application and the Dues Installment Program enrollment form for must be submitted for processing.

Is there a fee to enroll in the program?
Yes, a $40.00 administrative fee will be assessed to help cover the costs of administering the plan. The service fee will be divided evenly and added to each of the payment plan installment payments.

How can I enroll?
Visit www.aia.org/join or www.aia.org/renew and enroll online.

Reinstating members must enroll in a manual process. Reinstating members can contact Information Central at 1-800-242-3837, option 2 or memberservices@aia.org or access the enrollment form online.

May I pay by check instead of by credit card?
No; we are not accepting check payments.

How can I update my credit card information?
You may update or change your credit card account by signing a new authorization form and submitting it by e-mail or fax for processing. Contact Information Central at 1-800-242-3837, option 2 for the enrollment form.

Adjustment Form

My firm pays my dues. Can it enroll in the program on my behalf?
Yes, if your firm wishes to enroll in the program on your behalf, it must enroll its Institute members individually online and authorize credit or debit account from which your dues can be paid. Be sure to complete one online enrollment per member.

Can I opt out of the program later?
Yes, you may opt out of the program at any time through a written request to do so. When you opt out, any remaining balance on your 2014 dues will become due and payable immediately.

What will happen if my credit card is declined?
You will be dropped from the program if a payment is not received within 30 calendar days after the due date. In that event, any remaining balance on your 2014 dues will become due and payable immediately.

Can I cancel my membership if I enroll in the program?
Yes, you may resign your membership at any time through a written request to do so. The Institute must receive full payment of your prorated dues until it receives your written resignation. Please email memberservices@aia.org.

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