Thank you for volunteering with AIA National and the Center for Emerging Professionals. We appreciate the time that you dedicate to the Institute and we are excited to work with you throughout your volunteer tenure. To learn more about volunteer expectations and additional opportunities please visit www.aia.org/volunteer.
There are many volunteer opportunities within the AIA network; we’re excited that you’ve chose to volunteer with AIA National and the Center for Emerging Professionals. Below are some of the items AIA staff will need from you to begin your volunteer experience.
Volunteer Information Form
In an effort to further integrate emerging professional leaders into the strategic planning and activities of the Institute, volunteers are required to write a professional biography following the guidelines and general outline below:
• 300-word maximum
• Education information, including degree(s) and school(s) attended. Dates are not necessary.
• Credentials earned including licenses, certifications, specialized formal training.
• Current professional position/title and name of your firm and/or organization.
• Areas of expertise in the profession of architecture.
• Areas of interest to you (i.e. AIA Knowledge Communities, strategic initiatives in and surrounding the profession) beyond your committee role(s).
• Notable prior activities or AIA volunteer positions held.
• DO NOT include personal information or interests unless they clearly relate to or support your participation in AIA activities.
• DO NOT include personal information such as spouse name, family details, pets, hobbies, etc.
• DO consider updating your LinkedIn profile. Publicly available resumes are often reviewed for consideration for volunteer opportunities and nominations.
• DO select a primary email address that will be active for the tenure of your position. If you hope to change jobs do not use your business email. Consider setting up a Gmail account to publicly post on AIA.org. Be advised that all AIA correspondence (email blasts, AIArchitect, etc.) will be sent to only ONE primary email account.
A professional biography will allow emerging professional volunteers to be more easily considered for committee, jury, and task force opportunities that arise throughout the year. Many of these opportunities are nominations made to the AIA President for his/her appointment. This responsibility requires that the President personally review your biography. Please consider this prominent exposure when writing your biography.
Please Note: The AIA reserves the right to edit all biographies not meeting the criteria outlined above.
Professional Photo Requirements
Please send us a professional photo to include with your biography. All photographs should be black and white headshots in portrait orientation. Please provide files in .jpg file format. There is no file size requirement for the photos.
No photographs that are overly personal in nature will be accepted. No one else should be visible in the photograph.
Please Note: The AIA reserves the right to reject all photographs deemed inappropriate for public use on AIA.org.
Committee Funding and Reimbursements
Please download and complete the appropriate reimbursement form below. Completed reimbursement forms must be received within 2 weeks of event. Receipts for all expenditures must accompany the form. No reimbursements will be issued until the event has occurred.
All reimbursement forms should be saved as a pdf and titled "Last Name_First Name.pdf" and submitted with all receipts as ONE pdf file. Please return all forms to email@example.com.
Although you are a volunteer, you are expected to come to meetings prepared by having read supplied materials, prepared talking points and questions, and requested additional information if necessary. AIA meetings should be approached like a business trip in terms of decorum, dress, and demeanor. AIA expects that you will attend and fully participate in all scheduled meetings and events. If you do not attend the meeting that you are being funded to attend you will forfeit your reimbursement and agree to repay any expenses incurred by the AIA due to your absence.
When AIA National funds are used to support your participation in an event, the AIA expects that you will return this investment through such actions as:
Please note: Failure to meet the above expectations may result in forfeit of reimbursement.
• Early bird registration rates will be reimbursed by the AIA when approved by the staff liaison.
• Most AIA meetings do not have a registration fee.
• All travel should be booked at least 3 weeks in advance of travel through Ovation Corporate Travel.
• The AIA will only reimburse for the cost of coach airfare up to $500.
• Qualifying travel involving the use of a personal automobile will be reimbursed at the maximum per-mileage rate for business travel established annually by the Internal Revenue Service. All operational and maintenance costs (including gasoline, repairs, and insurance) are included in this rate. Please attach a map with mileage indicated if you are driving.
• The use of public transportation is encouraged whenever feasible. Receipts are required for all transportation expenses.
• Ground transportation in your hometown and the meeting city will be reimbursed.
• The AIA does not reimburse baggage fees.
• The AIA will book lodging on your behalf when you register for an event. The number of nights that will be funded will be noted when you register.
• Any additional nights required due to travel restrictions should be requested in advance and require approval of the staff liaison.
• Additional nights may be booked at your personal expense by contacting the AIA meetings department at firstname.lastname@example.org.
• Most meals are provided when attending an AIA meeting or event.
• Unless noted otherwise, no additional meals will be reimbursed.
• Any additional reimbursement requests that do not fall into the categories above should be entered as "Other" with a brief explanation of the expense. It is recommended that all expenses not directly related to travel be approved by the staff liaison in advance. Any expenses incurred without prior approval may be the responsibility of the volunteer.