EducationContinuing Education System
By Michael F. Tamara, Assoc. AIA
Manager, Continuing Education Programs
Course Approval Status: Why DO We Have All of Those Options?
More than a few times, I’ve been asked by a Provider why we have so many options in the dropdown menu for the approval status of a course submission. Usually the question goes something like this: Why can’t there just be ‘Pending Admin Approval’, ‘Approved’, and ‘Requires More Information’? This is a legitimate question, and because the other three—Draft Submission, Suspended, and Denied—are used far less often; it makes sense to offer a brief refresher in their purpose.
Always begin your course submission in Draft Submission status, and switch it to Pending Admin Approval only when you’re sure it’s ready to be reviewed. Your entry can sit in Draft Submission for however long is necessary while you obtain any remaining information you might need. If a course is started in Pending Admin Approval status, then you run the risk of it being reviewed before you’re finished entering the information, which will automatically result in a Requires More Information notification.
Compared to the other status categories, Suspended and Denied are very seldom used. You may suspend a course when you no longer want it to be offered. Past records of the course will remain, but it will no longer be active for future use. This function is used when a Provider enters a duplicate course by mistake, or simply decides they no longer want a particular course to be offered.
The only time a course is put in the Denied category is if the subject matter is so general or off topic that it doesn’t apply specifically enough to the architectural profession to be AIA sponsored continuing education. In such a case—as with Requires More Information status—a comment clearly explaining the reasoning behind the decision will be provided.
I would also like to take this opportunity to remind you of AIA’s 2012 travelling Provider Training series. Last week’s event in Los Angeles was a success, and the next is scheduled for Wednesday, March 28, at AIA Dallas. Please consider attending this or one of the remaining three events later in the year, to be held in Washington, DC, Kentucky, and Kansas City. We look forward to seeing you!