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Guidelines for Resubmitting a Course

If you will be resubmitting or updating a course/s in response to the 2012 course deactivation notice, there is clarification to the process for locating and resubmitting old courses.

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      Courses submitted for Sustainable Design (SD) credit originally CANNOT be resubmitted/renewed. If you are still offering these courses, you must enter an entirely new course with either LU or LU/HSW credit designation. We apologize for the inconvenience.

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To ensure that your courses do not get deactivated, please do the following:

      • Login to the Discovery homepage

      • Click ‘Admin Menu’ in the upper right

      • Click the ‘Reports’ item in the upper red menu bar

      • Click the ‘Shared Reports’ item underneath the upper red menu bar

      • Click ‘Run’ next to the ‘ All Active Courses ‘ report

      • Input your provider number and run the report.

    You report will generate on the screen. You can click the ‘Export’ button at the top of the report and follow the dialogs to have the courses exported into an Excel compatible format. The relevant piece of information in the report is in the last column ‘Course Expiration Date’.

      Course Deactivation Schedule
      December 19th – Expiration dates in 2012

      February 1 2014 – Jan- June 2013 expiration dates

      July 1 2014 – July –December 2013 expiration dates

For any courses with an expiration year of 2012 or earlier, which you will continue to teach, please do the following:

      • Login to the Discovery homepage

      • Click ‘Admin Menu’ in the upper right

      • Click the ‘Courses’ item in the upper red menu bar

      • Locate the relevant course and click on its title

      • On the left hand menu bar, click the item ‘Course Approval Status’

      • In the drop down menu that lists’ New Status, switch it from ‘Approved’ to ‘Draft Submission’ status and click ‘Save’

      • Your course formation can now be edited, please update your Description, Keywords and Learning Objectives,

      • If the Course Description and/or Learning Objectives were not entered, please update them as above

      • When you have completed the update, return the

      • ‘Course Approval Status’ menu and In the drop down menu that lists ’ New Status, switch it from ‘Draft Submission’ status to “Pending Admin Approval’ and click ‘Save’

      • Your course is now in the approval queue and will be reviewed within 5 business days. You will receive a confirmation email once it has been reviewed and approved

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    Courses submitted for Sustainable Design (SD) credit originally CANNOT be resubmitted/renewed. If you are still offering these courses, you must enter an entirely new course with either LU or LU/HSW credit designation. We apologize for the inconvenience.

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All Courses are reviewed by AIA/CES within 5 business days and you will receive an e-mail notification upon approval. You will also receive an email notification letting you know if your course requires more information or if it was denied that includes the reasons why and instructions on how to edit and resubmit your course. This information will also be available in the Comment section box in the Approval Status tab.

Refer to the All Active Courses Report to generate a list of your courses that will be deactivated.

Should you have any questions or need further assistance, please do not hesitate to contact us at 1-800-242-3837, option 3. Or, you can email us at aiamembercareces@aia.org

 

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