CES ADMINISTRATION

Learning Objectives

At the end of this presentation participates will be able to:

• Distinguish the difference between HSW and non-HSW programs.

• Register programs by filling out a Form A and locating it online.

• Report attendance for face-to-face programs using a Form B and locating it online.

• Describe when to use a Certificate of Completion, who should receive one and what should be on one.

• Describe the Quality Assurance Measures and how they should be implemented.

Slide 3

Point

of

Contact

CES

Providers

Member

CES

National

CES

Records

State Boards (MCE)

Terms and Abbreviations

• HSW

• LU/CEU/PDH

• Form A

• Form B

• Certificates of Completion

• Register vs. Accredit/Certification

Heath, Safety, and Welfare (HSW)

HSW in architecture is defined as anything that relates to the structural integrity or soundness of a building or building site.

Requirements…are intended to protect the public and may be defined and required by law.

Health, Safety, Welfare (HSW)

In order for a course to qualify for HSW ask:

“How does this course directly benefit the general public?”

*note: 75% of the program content must be in H,S, or W to qualify

LU/CEU/PDH

• LU/CEU/PDH

– 1 LU = .1 CEU – a program worth 1 CEU would be worth 10 LU’s.

– CEU – nationally recognized method of quantifying time spent in the classroom during professional development/training activities.

– Time based measurement

– IACET

LU/CEU/PDH

• LU/ILU

– 1 LU = 1 International Learning Unit

– ILU – nationally recognized method of quantifying knowledge gained during professional development/training activities.

– Competency based measurement

– LERN

Administration

Form A

• Program Registration

Form B

• Program Completion (AIA Members)

Certificate of Completion

• Non- AIA Members

Form A

• Submit form at least 10 days prior to program

– Minimum of 60 minutes

– Clear and concise Program title

– Complete Learning Objectives

– Complete online or fax to CES Records in Oklahoma

Form B

• Submit form at least ten days after program is held

- Member name and Member number must be present

- Non- AIA Members do not need to be recorded

- Can be completed online or faxed to CES Records in Oklahoma

Certificate of Completion

Who should receive one?

Non-AIA Members who need to self-report should check the box on the Form B for certificate

What should be listed on the certificate?

• Provider name, participant name, program title, number of LU’s (HSW), and the AIA/CES logo

CES Basics and MCE

— Marketing Sidebar

- Member Transcript

- Certificate of Completion

Register vs. Accredit/Certification

• When you are accepted as a Provider you are an “Approved Provider”

• When you register your programs on a Form A and they are approved, you are offering a “Registered AIA/CES Program”

*The AIA does NOT accredit or certify programs*

Quality Assurance

Company & Product Identification

• Company, product (trademarks, copyrights, patents, etc.), and service information may not be displayed in any materials or discussed at any time during the credit portion of any AIA/CES program.

Quality Assurance

Company & Product Identification

• First and last slides of visual presentation only

• Front and back pages of workbooks, handouts, and other printed materials

• Non-proprietary PowerPoint slide backgrounds (subliminal imaging)

Quality Assurance/Best Practice

This program is registered with the AIA/CES for continuing professional education. As such, it does not include content that may be deemed or construed to be an approval or endorsement by the AIA of any material of construction or any method or manner of handling, using, distributing, or dealing in any material or product.

Questions related to specific materials, methods, and services will be addressed

at the conclusion of this presentation.

Thank you!

Quality Assurance/Copyright Materials

• This presentation is protected by US and International copyright laws. Reproduction, distribution, display and use of the presentation without written permission of the speaker is prohibited.

• © AIA/CES 2007

Sample Last Slide

Quality Assurance/Questions

Thank you for your time!

QUESTIONS??

This concludes The American Institute of Architects Continuing Education Systems Program

Company Name/Logo

Contact Information

Slide 20

Questions?

Part III

CES Audit

Topics to Be Covered

• Reasons for an audit

• Types of audits

• Process of an audit

• How to get ready for an audit

• Prevent a compliance audit

• Questions

Reasons for an audit

• Complaints

• Random selection

• Request of state licensing board

• CEQAP

Quality Red Flags

• Product endorsement

• Company or product identification

• Unreported or incorrectly registered program

• Failure to report member attendance

• Failure to issue certificates

• HSW misuse

• Misrepresentation of Learning Units

• False advertising

• Contact from other the Point of Contact or designee

Types of Audits

• Administrative

• Program

• Procedural/Compliance

Process for an Audit

• Provider selected for audit

• Auditor develops a file

• Auditor notifies provider audit to be conducted

• Auditor evaluates deliverables package

• Auditor collects additional information

• Auditor develops concluding report

Audit Outcomes

• Satisfactory

- exemplary

- compliant

• Non satisfactory

- partial

- non compliant

• Audit outcome actions

- notification letter/satisfaction survey

- non compliant status complete/suspension or

revocation

Appeal process

Getting ready for an Audit

• Program summary

• Notes

• Presentations

• Participant handouts

Prevent a Compliance Audit

• Read and know your manual

• Submit accurate and timely paperwork

• Avoid the “Quality Red Flags”

Slide 30

Questions?