Description:

This is a managerial position in the accounting department in which the incumbent manages the accounting, tax compliance, financial reporting, payroll, internal controls, and membership accounting for the Institute. This includes providing oversight of daily accounting operations to assure that the financial information underlying the organization’s financial statements are accurate and that reports are produced in a timely manner. In addition, the Controller works to leverage system integrations and develops and implements sound financial controls for reporting and disclosure purposes.

Provides management oversight of the use and maintenance of the AIA accounting system module of TIMSS. 

Provides management oversight of the transition to and the use and maintenance of the AIA accounting system module of the new association management software, NetForum.

Assures that the general ledger is closed monthly in a timely manner and prepares monthly and annual team, organizational and consolidated financial statements for analysis.

Provides general oversight of all accounting operations of GL, AP, AR, and payroll.

Assures that all sub-ledger and general ledger activities are accurate and produce timely and reliable financial statements for internal and external distribution.

Coordinates the annual audit with the independent auditors including preparation of the financial schedules for the audit and implementation of the auditors’ recommendations from prior year’s management report. Coordinates A133 audit, if applicable.

Works to integrate TIMSS system into the Solomon accounting system.

Continuously evaluates, enhances and implements sound financial controls for reporting and disclosure, including check distribution, signing authority, purchase limit controls, and revenue collection centralization.

Ensures that sales and income tax returns, estimated taxes, information returns and financial reports for AIA are filed with the appropriate authorities on a timely basis and in accordance with their rules and regulations.

Assures that established accounting management practices and operational cost controls are maintained that comply with GAAP, FASB issues and IRS regulations.

Assures that cash receipts are processed accurately, that strong internal controls are maintained, that amounts owed are collected in accordance with applicable terms and conditions and that the Institute’s desired customer service standards are practiced.

Assures that systems are in place for accounts payable disbursements to be properly authorized, made on a timely basis, processed in accordance with the AIA’s policies and procedures and that strong internal controls are implemented and maintained.

Provides overall management of the membership accounting function, coordinating the receipt and posting of centralized dues and the disbursement of dues to state and local components on a timely basis.

Develops association-wide policies, principles and standards for accounting activities.

Manages accounting for the AIA annual convention and design expo.

Provides reports on cash balances and short-term investments.

Designs the accounting department staffing, workflow, training and evaluates staff performance.

Prepares special analyses upon request.

Maintains the fixed asset system, prepares tax filings, performs account reconciliations and makes general ledger entries.

Supervise accounting data entry into the COF general ledger; review journal entry inputting financial data to the general ledger from TIMSS; assist the COF managing director with budget preparation and monthly financial statements; provide external auditors with requested schedules for the annual audit and tax preparation.

Assists the  Managing Director, Finance & Accounting with special projects as needed.

AIA Staff
Audit firm(s)
Regulatory agencies (IRS, D.C. tax department)
Vendors and Suppliers

Considerable knowledge of GAAP, FASB and IRC regulations. Considerable knowledge of accrual based accounting systems, organizational auditing, accounting operations, fixed assets reporting, and tax filing requirements. Solid skills in the use of automated accounting systems, preferably Solomon, FRX reporting and solid skills in MS Office applications, especially Excel and Word. High level of organizational skills, time management skills, detail-orientation and follow-through. Ability to meet deadlines in a transaction-based setting and to establish and assure compliance with prescribed procedures. A self-starter with outstanding interpersonal skills to deal effectively with staff and all members in a competent, customer-service oriented manner as well as manage accounting staff. Ability to identify inefficiencies and implement improved workflow processes in a team environment. Ability to coordinate diverse resources, to interact effectively in an individual membership environment, to analyze issues and concepts to correctly state a problem and develop recommended solutions.

Bachelor’s degree in Accounting from an accredited university/college, with eight to ten years of experience in public and/or private accounting. CPA required.

Direct reports: Accounting Manager, Membership Accounting Manager, Payroll Manager, Accounting Coordinator
Indirect reports: Accounting Specialist, AP Specialist, AR Specialist

AIA Human Resources
RE: Job Title and/or Job Code
1735 New York Avenue NW
Washington, DC 20006
Fax: 202/626-7476
E-mail: aiajobs@aia.org