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Sample Request for Qualifications

Design Services for redevelopment of a vacant building totaling 70,000 SF into a medical office facility. Be as specific as possible. By providing detailed information concerning the scope of the project, you ensure the most relevant responses.


Background

This RFQ is being sent to firms that have been pre-selected by the owner. The intent of this RFQ is to have the firms under consideration specifically address the services required and provide us with a well-considered request for those services. Deadline for submissions is TIME, DATE, YEAR.

The owner is looking for a "turnkey" approach, where the architectural firm will provide the following (not listed in order of preference):

  • A conceptual plan for the building, incorporating the latest thinking concerning medical office requirements.
  • Recommendations relative to the installation of different systems in the building (i.e., heat pumps vs. VAV).
  • Specific conceptual drawing as well as detailed engineering and construction drawings that will serve as the basis for both bidding and construction by a general contractor.
  • Help with selection of construction firms which should be given an opportunity to bid on the project based upon their reputation for quality, their experience (previous medical projects are given specific attention), their reputation for on time and on budget performance, and their financial credibility.
  • Preparation of the necessary bid documents to be sent to construction firms for the project.
  • Review of the bids to assess the relative merits of each one and assist the owner in awarding the contract as well as in the preparation (from a business perspective) of an appropriate contract (owner will have legal representation) if AIA Standard Contract Documents are not used.
  • Preparation of certain marketing materials for a pre-leasing and post-completion leasing effort (i.e., renderings both interior and exterior).
  • Develop a standard fit-out package for tenants and a budget for each tenant, with custom add-ons and pricing for each of the add-ons and the standard fit out.
  • Regular site observations of the contractor and subcontractors during the construction phase—sign-off on construction drawings to assure that scheduled payments are made when predetermined work has been completed with the appropriate holdbacks.
  • Assistance, where necessary, with the governmental approval process (i.e., permits).
  • Final sign-off on the project, assuring that the final project represents what was originally conceptualized and captured in the working drawings.
  • Some work on the building has already been done; such as completely upgraded the elevators and the lobby. In process is a complete renovation of the roof.

These items are excluded from the RFQ:

  • This project is expected to be completed by _____________.
  • The existing facility will be available for inspection between the dates of _______ and _________. Please call to make an appointment.

As this request covers new construction, renovations, and additions to an existing building, please address as many of the following points as possible:

  • Name of firm
  • Complete address
  • Contact person
  • Telephone number
  • Fax number
  • Internet address
  • E-mail address

Provide a general statement of qualifications based in light of the background information given above.

Personnel

    • List the professional and support positions and number of personnel in each position

    • Provide an organizational chart, including resumes of all personnel who will be committed to this project. Provide specific information as to their experience on projects similar to this one. For the project manager and project architects identified as part of the project team, provide the name and phone number of two (three, four, your call) clients with whom the architect has worked on a similar building project.

    • List professional consultants outside your firm you propose to provide services not available in your firm. Provide specific information documenting their work on similar projects.

Medical Office Facilities

  • Submit a list of all health-care related projects your firm currently has in progress and the status of each.
  • For your last five health-care projects, provide the following:
  • Name of Project
  • Client Contact
  • Owner's Total Initial Budget
  • Total Project Cost
  • Number of Change Orders
  • Total cost of Change Orders
  • Date of Bid
  • Scheduled Completion Date
  • Actual Completion Date
  • List your three best projects. List the project personnel, including consultants, for those projects.
  • Describe the exceptional features of health-care facilities designed by your firm.
  • Explain your firm's medical technology expertise.

Special Design Concerns

  • Explain how your firm ensures compliance with the Americans with Disabilities Act (ADA). Provide examples.
  • Efficient energy usage is a concern of the Corporation. Describe how your firm incorporates this aspect of design into its work. Provide examples.

Architecture/Engineering Services

  • Provide information on your current workload and how you would accommodate this project.
  • Describe in detail the process you will follow from schematic approval through approval of the final design.
  • Outline the design schedule that you will implement to meet the expected construction and occupancy dates. Describe the methods you will use to maintain this schedule.
  • Describe your method for consensus building, including your role, the methodology employed, the outcome, and a contact person for a recent project where you employed this method.
  • Describe the types of problems that you have encountered on similar projects and explain what you did to resolve the problems and what you would do differently to avoid such problems on future projects.
  • Describe how your firm can add value to this project and the process and include examples of situations from comparable projects where the Owner realized tangible value.

Construction Costs

  • Describe cost control methods you use and how you establish cost estimates. Include information on determining costs associated with construction in existing facilities.
  • List the steps in your standard change order procedure.

Legal Concerns

  • Explain the circumstances and outcome of any litigation, arbitration, or claims filed against your company by a health care client or any of the same you have filed against an educational client.
  • Explain the circumstances and outcome of any litigation, arbitration, or claims filed against your company by any client other than the health care client or any of the same you have filed.
  • Explain your General Liability Insurance coverage.
  • Explain your Professional Liability Insurance coverage.

Fees

  • Provide information on your billing practices (i.e., lump sum, hourly rate, other), including reimbursable cost categories.
 

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