Effective Document Retention

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What stays and what goes?

Effective document retention policies are quickly becoming one of the most important aspects of defending design-defect claims and professional negligence claims for architects. The issue of what documents your firm should keep and for how long largely revolves around the potential need to defend your firm against design-defect or professional negligence claims. If your firm is in a project dispute, your defense will largely be based on what you contractually agreed to do and what actually occurred during the various phases of the project. Thus,it is imperative that architects are actively retaining project documents and have a system in place that systematically manages, retains and releases project documents. Having an effective document retention policy will not only allow for a more effective defense in litigation, but will also help avoid the potential for discovery sanctions relating to spoliation of evidence

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